top of page

Privacy policy

  1. Data Controller
    The data controller is: Scarsi.Event
    Address: 60 Rue François Ier, 75008 Paris, France
    Contact email: event.scarsi@gmail.com

The data controller is responsible for determining the purposes and means of processing personal data.

 

2. Personal Data Collected

We only collect the information that you voluntarily provide through our website, contact forms, or external forms (such as Jotform), including:

  • Last name

  • First name

  • Email address

  • Phone number

  • Postal address

  • Affiliation (institution, company, or organization)

  • Information related to your event or request

When our forms are hosted or managed through Jotform, the same categories of data are collected through this service.

In case of online payment, payment data (such as credit card number, expiration date, and billing details) is collected and processed directly by Stripe. We do not have access to and do not store any banking or credit card information on our servers.

 

3. Purposes of Processing
Your personal data is processed in order to:

  • Respond to your contact requests and inquiries.

  • Communicate with you regarding the organization and management of your conference or event.

  • Prepare and send quotations or proposals if you request them.

  • Manage contractual relationships and related administrative processes.

  • Store and manage administrative and organizational documents related to your request.

 

4. Legal Basis

The processing of your personal data is based on:

  • Steps taken at your request prior to entering into a contract, particularly when your message concerns a service, a quotation, or an appointment request (Article 6(1)(b) GDPR).

  • Our legitimate interest in ensuring proper follow-up, efficient communication, and sound administrative organization (Article 6(1)(f) GDPR).

 

5. Data Recipients

Your personal data may be accessed by:

  • Authorized persons within Scarsi.Event.

  • Technical service providers strictly necessary for operating the website and email communications, including the website hosting provider.

  • Jotform, used to manage online forms and collect information submitted by users.

  • Stripe, used to process secure online payments when applicable.

  • Google (Google Workspace / Google Docs), used to store and manage documents and files related to administrative and organizational activities.

All these service providers act as data processors and process personal data only on our behalf, in accordance with our instructions and their respective privacy policies.

​

6. International Data Transfers
Depending on the service providers used (including Jotform, Stripe, and Google), your personal data may be processed outside the European Union, particularly in the United States.

In such cases, appropriate safeguards are implemented in accordance with the GDPR, including the use of Standard Contractual Clauses approved by the European Commission or other legally recognized transfer mechanisms.

​

7. Data Retention
Your personal data is retained only for the period strictly necessary to achieve the purposes for which it is processed:

  • Unsuccessful contact requests are retained for a maximum of 3 years from the date of the last exchange.

  • In the event of a contractual relationship, data is retained for the duration of the relationship, then archived for the period required to comply with legal obligations and for evidentiary purposes.

8. Your Rights

  1. In accordance with the GDPR, you have the following rights:

  • Right of access to your personal data.

  • Right to rectification of inaccurate or incomplete data.

  • Right to erasure (right to be forgotten), under applicable conditions.

  • Right to restriction of processing.

  • Right to object to processing.

  • Right to data portability.

You may exercise your rights by contacting: event.scarsi@gmail.com.
You may be required to provide proof of identity.

You also have the right to lodge a complaint with the CNIL (the French Data Protection Authority).

 

7. Security
We implement appropriate technical and organizational measures to ensure the security and confidentiality of your personal data and to protect it against unauthorized access, loss, alteration, or disclosure.

Access to personal data stored on third-party platforms such as Google Workspace is strictly limited to authorized persons and protected by access control mechanisms.

 

9. Cookies
The website uses cookies that are necessary for its proper functioning.

If audience measurement tools, third-party services (such as Jotform or Stripe), or other non-essential cookies are used, a cookie consent banner is displayed on your first visit, allowing you to accept or refuse these cookies.

Some third-party cookies may be placed by Jotform or Stripe when using embedded forms or payment services. These cookies are subject to your consent via the cookie banner.

 

11. Updates to the Policy
This Privacy Policy may be updated at any time to reflect changes in our practices, services, or legal obligations.

Last updated: 01/01/2026

bottom of page